The To and CC fields work similarly. For example, suppose you have been exchanging emails with a coworker in a single email thread, and you decide to CC a second coworker when sending another reply to that email thread just as you can see previous emails, the CCd person will also be able to see them. If you CC someone can they see previous emails? While you are at it, check the area of the sender to check only ONE sender is in that space. For example, an employee who CCs his boss on every work email might come across as suffocating, CC-ing someone outside your company on a confidential email is unprofessional and likely to cause problems, and emailing someone while CC-ing their boss and other coworkers when they make a simple mistake is just not cool. 2022 Google. just a reminder: BCC is a little different since that puts someone in the envelope to without putting them in the body headers. "Generally, recipients can't see if someone has been blind-copied on a message," says Sherrod DeGrippo, senior director of threat research and detection for Proofpoint Email. If someone is not meant to be a direct recipient, use "Cc." If you want a "To" recipient to know other important people are aware of the correspondence, use "Cc." If you want to maintain an inclusive email chain, use either "To" or "Cc." How do you use CC and BCC in email? If you have problems sending due to limitations on the number of addresses, simply divide your contact list into several parts. How do we manage this option? For instance, when we use a cookie to identify you, you would not have to log in a password more than once, thereby saving time while on our site. William Antonelli (he/she/they) is a writer, editor, and organizer based in New York City. Note that To is meant for the primary/intended recipients of the email, and they are usually expected to respond. You might be wondering what the point of BCC in an email is. You can reply to multiple recipients by clicking the Reply all button. Imagine waking up in the morning, getting ready for work, and arriving at the office, only to find that theres no seat for you. Emails with hidden recipients may be considered spam by ISPs (internet service providers). Note that BCC doesnt function like CC when it comes to email threads. Jayson is a long-time columnist for Forbes, Entrepreneur, BusinessInsider, Inc.com, and various other major media publications, where he has authored over 1,000 articles since 2012, covering technology, marketing, and entrepreneurship. For example, in Gmail, all you need to do is enter all of the names into the To field. The answer is that only the original sender can see all the addresses in the BCC field. The downsides to BCC-ing someone are a bit more intense than CC. Supercharge your communication with Flowrite. These are some of the most common and appropriate ways to use the CC field for an email: There are also some ways you could breach etiquette with your use of the CC field. Step 3: Now, whenever you send a message, you'll see "Undo" or "View Message" in the bottom left corner of your screen. If they aren't already in the channel, you won't see a prompt to add them. Learn more at our Privacy Policy. You can also add multiple people to the To field. Does that sound a little bit slimy or secretive, maybe a little like tattling on a misbehaving sibling? Or can they only view messages from the point when they were added? Don't overpay for pet insurance. Carbon copies were common in pre-internet days. If a person is on the BCC list, theyll see only their own email on the BCC list. With hot desking, Dont Reply-All, must people will not know what you talking about. If you are unsure, only reply to the sender. Martin Lassen The World's #1 WordPress Theme & Visual Builder. Done! The takeaway? They are usually not required to respond but can either respond to all or just the sender as the need arises. You can "Cc" as many people as you like on any email. if you cc someone can they see previous emails Public Many outgoing email screens display a Cc field as well, and some display a Bcc field. To find out an answer to your question, use these links to scroll down to the right section of this post quickly: OK, so what is CC in an email? Please copy/paste the following text to properly cite this HowStuffWorks.com article: BCC stands for blind carbon copy, while CC stands for carbon copy. Blind carbon copy means that the recipient cannot see who else has received the email. Copies of the e-mail will go to all those listed in the CC. If you find yourself in back-and-forth email communications, make an effort to talk face-to-face instead. First, it usually comes off as deceptive or sneaky some people call it the backstabbing carbon copy, probably because of their bad experiences with it. Complete the To field by inserting the . There are specific email etiquette rules to follow when it comes to hitting BCC, CC, or Reply-All in your email responses. Theyre active in the conversation. You can use "Cc" as a verb like this: I'll CC you when I send it. For instance, they will say that they BCC the legal department or Human Resources about sensitive issues so that they can see the conversation. Lets say youre having ongoing difficulties with a colleague or a third-party vendor. Under Send messages, clear the Use Auto-Complete List to suggest names when typing in the To, Cc, and Bcc lines check box. Outside of Insider, his writing has appeared in publications like Polygon, The Outline, Kotaku, and more. This protects both you and your recipients from privacy violations. Gmail. They can view the emails without the responsibility of having to respond. CC stands for carbon copy, and functionally represents a copy of an email sent to another addressee. But what if there was a way for recipients to find out who was BCC'd on a message without the receiver's knowledge? If youre dealing with problems within your work team, for example, you probably shouldnt BCC your manager, team leader, or colleagues without notifying them first and getting their permission. (If you dont believe us, try it). He's also a go-to source for tech analysis on channels like Newsy, Cheddar, and NewsNation. And, as training professional Dannielle Walz warns, misusing the CC option can lead to communication issues. He's written about technology for over a decade and was a PCWorld columnist for two years. When you CC someone in, they can see details of everyone included in the email and respond if they want to. Do you click it AFTER you type in the main addressee? Now you are ready to compose your email, and send it out. When you send an email to someone, its usually to get them to act. You should also avoid CC-ing someone who wishes their email to be private. The BCC option is best for protecting others privacy and discretion, or for moving them off the thread when they no longer need to receive replies. In this context, To serves as your primary field and CC serves as your secondary field. Im trying to find out WHEN to click on Cc or does it matter? Not only could it lead to uncomfortable situations, but it could result in a serious violation of privacy for people who don't want their email addresses revealed. At that point, you can notify the customer that youre including your manager in the conversation, and let the two of them take it from there. You want to send a copy of an email to a large number of people. Then, play around by CC and BCCing yourself into correspondence. In other words, BCC is anything but impenetrable. 200, If you prefer that they dont, start a new email thread and include them from themselves. When someone needed a copy of a document, they inserted a sheet of carbon paper between two pieces of paper. If you no longer want to see the Recent People suggestions, you can turn off the Auto-Complete List. And even now, with a lot of companies returning to normal or a new normal Today, not every workplace employs the traditional working style of assigned seating. Then, you can CC the people who were present. The title and the body seem to be asking different things. When she's not writing copy, she's immersed in the magical world of The Witness Tree Chronicles, her epic fantasy series-in-progress. Its a very simple task. Defenders of the BCC (blind carbon copy) will point to appropriate examples. BCC stands for Blind Carbon Copy. Add a recipient in the "To" field, and then click "Cc" to add a contact to the Cc list. Sending out . By submitting your email, you agree to the Terms of Use and Privacy Policy. Using CC in current email language means you're sending an email not only to the primary recipient in the "To" field, but also to one or more secondary recipients. In this instance, your boss will be expected to respond.. Sign up for a free trial today, and see firsthand what its all about! The CC field is for sending a copy to other interested parties for their information. You can see some reasons why you may want to CC someone in an email below. One concern stressed by those who email me is the unfortunate situation of having an email conversation with one party who then takes the liberty to Cc: others on their reply. In Gmail, you can CC up to 100 recipients in any one email. However, if Bob replies, Jake wont get a copy of Bobs reply. Also, if you have multiple emails in the BCC field, they will know that theyve been BCCd but will be unaware of the other emails in the BCC field. Flowrite turns your instructions into ready-to-send emails and messages across your browser. BCC is short for 'Blank Carbon Copy'. Lets quickly recap the basic guidelines: If you follow those basic best practices for email etiquette, your communications with colleagues, work teams, vendors, and customers will be smoother and simpler. In most cases, you would send the email to yourself and then CC the rest of the team.. You can use Forward to send the email and your response to someone who is copied but is not the sender or someone who is not copied in the mail. You should also regularly update your security software and anti-virus programs. This lets them see what you sent without stepping into the email chain. Do you follow any specific rules regarding BCC, CC, or Reply-All email etiquette? Olympia, WA 98501. Here are 4 examples of how to use CC in an email conversation. When you purchase through our links we may earn a commission. Its not usually warranted anywhere else. Cc stands for Carbon Copy. This way, you protect yourself and the privacy of anyone else on the list.. BCC stands for "blind carbon copy." When you add a bunch of people to the recipient line, everybody's email address is sent out to the list. Use this only when it is something that . Required fields are marked *. Refresh if you want to submit another email. "Cc" stands for "carbon copy," and is included in nearly every email app, website, and program. For example, lets say your boss wants you to email a customer in response to a complaint. It is recommended that you only use Bcc to communicate with recipients on an infrequent basis. When you CC everyone in the messaging, youre exercising transparency. Write emails and messages faster across Google Chrome. It is perhaps easiest in Gmail. Introductory emails are a common reason to use CC. - Acccumulation Oct 12, 2021 at 1:57 Hello, I see what you mean on both fronts. "If you want something you've never had before, You've got to do something you've never done before." Do you find your email account is clogged up with unnecessary emails? Benefits of email marketing services for bulk messaging: Alternatively, you can use push notifications for your website. However, there are times when we dont want to show all of the addresses to our recipients. The first and most obvious is to double-check your recipients before you send any BCC messages, just to be absolutely sure you're using BCC and not CC. You could even put your own email address in the To field and include every other address in the BCC field, hiding everyones email address from each other. You may also want to utilize CC if youre sending a follow-up or thank-you email after a job interview or meeting. If, however, you want to communicate with many people, fairly often (i.e. Learn More Alex Walker Divi makes it easy for anyone to build their own website. If youre happy they see old emails, keep them CCing them in. If it's on the BCC line, nobody gets the list. When you send an email to someone, you want action. Community. When you CC someone you're sending them one message. Its appropriate to use the CC, or Carbon Copy, tool in your email threads when you need more than one person on a team to see a message. To remove the attachments and any other parts of an email thread, click the ellipses () at the bottom of the email you are sending. If that message is a reply or forward that includes previous messages they will receive the entire contents of the message, including the older messages. When should you BCC, CC, or Reply-All, anyway? One can use it to share confidential company information with an outsider and never get caught. When you CC someone you're sending them one message. Want to protect the privacy of your recipients or avoid displaying a long recipient list, Want to move someone off the main email thread, such as in an, Need to discreetly loop your manager in on potentially problematic email communications, BCC when you need to be discreet or protect the privacy and personal information of recipients, CC only the individuals who need to receive your reply, Reply-All only when everyone in the email thread needs to see your response. Type it in BEFORE you type the message? Occasionally we need to send emails to more than one person. It could be an invoice, a request for help, applying for a job etc. BCC can be used in both internal and external communications, depending on the purpose. Cc stands for carbon copy, and means that recipients added to this field will get a copy of your message. 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